Financial Operations Coordinator -Physician Assistant Program

Website Ithaca College

The Physician Assistant (PA) Program Financial Operations Coordinator will be actively involved in the PA program and will oversee the implementation of financial objectives that support the program’s mission, vision, and goals. This position, reporting to the PA Program Director, will have responsibilities that support the financial efforts of the program. Commitments to learner achievement and success; collaboration within the PA program, across the College and the community; and diversity and inclusion are crucial to this role.

Supervision: Reports to Program Director

Essential Duties:

Provide fiscal management and direct assistance to the Program Director in preparing, monitoring and reconciling multiple budgets within the PA Program  assimilating budget data and participating in the budget planning process; participating in preparing forecasts and generating reports; facilitating budget transfers; entering budget figures for submission for all departments relating to Cost Center Management responsibilities and others as assigned, and maintaining administrative and capital budget records.
Monitor budgets and request budget transfers as necessary to meet departmental expenditures. Work closely with program director to monitor spending and keep the program within its set budget.
Responsible for managing office services by ensuring financial operations and procedures are organized, correspondences are controlled, filing systems are designed, requisitions are reviewed and approved and that financial functions are properly assigned and monitored.
Develop and maintain relationships with vendors and suppliers. Manage office, classroom, clinical learning center, and learner supplies inventory and place orders as needed.
Manage vendor contract process: establish initial contract, review/negotiate terms (liaison between the Ithaca College Office of General Counsel and vendor), maintain contract records and renew contracts as needed.
Responsible for collecting and maintaining Certificate of Insurance documents for external vendors.
Monitor and verify, expenditures; reconcile credit card expenditures; process invoices, process faculty/staff reimbursements in accordance with financial end-user guidelines. Ensure expenditures are posted to the appropriate account, creating journal entries, as necessary. Provide administrative support for the purchase of supplies for the PA Program, and other assigned departments as needed. Serve as a liaison for faculty and staff travel policy and procedures. Reconcile faculty and staff travel expenses and reports, in accordance with financial end-user guidelines. Provide updated information, data and reports required by the program or offices served.
Prepare, report, and maintain all budgetary changes/updates to the program in ARC-PA portal.
Manage learner fundraising account.
Oversee program annual fund.
Provide additional administrative support to the Program as needed. Perform other duties as assigned by the Program Director.
Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse, and respectful College community. Demonstrate civil and inclusive behavior when interacting with staff, faculty, learners, and visitors to the College. Promote a flexible, collaborative, and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.


Minimum of an Associate’s Degree in Management, Accounting or related field, Bachelor’s Degree preferred, three years of experience in business or accounting  or an equivalent combination of experience and education.   Strong business/financial acumen and analytical skills. Excellent written and oral communication skills. Excellent time management skills with the ability to independently prioritize, organize and efficiently deal with multiple ongoing activities. Proficient in the use of Microsoft programs such as Word, Excel, and Outlook. Ability to work collaboratively with diverse populations. Ability to proficiently use standard office equipment, including copier, scanner, and telephone. Ability to coordinate multiple assignments while meeting required deadlines. Ability to maintain discretion and confidentiality.

Work Environment:

Most of the work of the incumbent is carried out within a generally accessible, safe, indoor environment.  The incumbent will be required to use a personal computer and associated equipment as well as other office equipment used in the day-to-day operations.  The incumbent may need to deliver various materials on campus requiring the ability to walk or drive or make other travel arrangements.

Hiring Range:  $19.19 to $23 per hour, commensurate with qualifications and experience.  We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including work/life balance, generous paid time off policies, career-enhancing trainings, educational benefits, and opportunities to give back to the community. Beyond benefits, you’ll enjoy the kind of uniquely rewarding work environment that can only be found in a vibrant college community.  For an overview of our benefit offerings, please visit

Application Instructions:
Interested applicants must apply online at with a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

 Visa sponsorship is not provided for this position. 

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