Financial Director

Gadabout Transportation Services, Inc.

Gadabout Transportation Services, Inc. is a county-wide transportation system for older adults and people with disabilities. The Financial Director reports to the Executive Director and works under the policies and procedures approved by the Board in accordance with accounting principles generally accepted in the United States of America (U.S. GAAP). Gadabout is an organization that prides itself on the ability to understand and empathize with the problems and needs of the drivers and people we serve.


Duties and Responsibilities:



1.   Development and oversight of budget


2.   Cash Management and deposits


a. Maintain certificate of deposits, shopping for better rates upon maturation

b. Oversee daily fare receipt collection and recording


3. Accounts Payable and receivable

a. Produce billings for service including ADA and community group use

b. Record payments for deposit

c. Pay all Gadabout related bills


4.  Maintain all finance records, recording and reconciling in QuickBooks account software


5.   License, insure, and depreciate vehicles.


6.   Check book and bank statement reconciliations.


7.   Prepare monthly and quarterly accounting statements and reports

a. Budget vs. Actual monthly comparison

b. Oversee Paychex preparation of the Federal 941 Quarterly tax reports

c. State Quarterly and NYS unemployment reports

d. Agency Dashboard indicators

e. Participate in quarterly Board Finance Committee meetings


8.   Assist outside auditors with preparation of annual financial audit and annual financial reporting for non-profit agencies




1.       Preparation of new hire paperwork.


2.       Prepare payroll bi-weekly for 30-35 employees (full and part-time) using Pay Chex payroll processing platform

a.    Maintain employee records for sick, vacation, and person leave.

b.    TDA (tax deferred annuities) monthly reports and year-end 5500 tax reporting.

c.    SEP retirement program maintenance


3.       Responsible for Worker’s Compensation, NYS Disability, and Unemployment reports and claims

a.    Work with the Executive Director and Paychex HR Services regarding compliance of State and Federal HR regulations.



1.      Supervise office staff in absence of Executive Director


2.      Oversees office and coordinates front office workflow


3.      Assist Executive Director and Board of Directors in evaluating services, organizing and meeting with local support and advisory groups if needed


4.      Works with the Data Analyst in the collection of pertinent data used for many reports (STOA, ADA, billings, state, and federal grants)


5.      Supervises the Billing Assistant.


6.      Assist the Executive Director with state and local fund applications


Other Duties as assigned


Essential Qualifications:

·         Thorough competence in computer software including Microsoft Office (Word, Excel), and QuickBooks

·         Ability to adapt existing structures to changing needs of employees, funders and riders, and willingness to respond to unanticipated requests for information.

·         Excellent Organizational Skills

·         Accuracy in paperwork, typing, ability to do highly detailed work in a busy environment with attention to deadlines.

·         Advanced understanding of bookkeeping and record-keeping procedures.

·         Friendly helpful attitude towards persons requesting service and our volunteer drivers.

Flexibility and willingness to work as part of a group.
Ability to give and take suggestions.
Minimum 2-year Accounting or Business Administration Degree with 4 years of experience in Finance.
A good sense of humor is desirable




Benefits Include:

Gadabout pays 100% premium for single coverage in our platinum healthcare plan, dental plan, and prescription plan
Paid Vacation
Paid sick time
Personal days
8 Paid Holidays, 2 Floating Holidays
Employer contributed Retirement
Employee Referral Incentive Program
Longevity Recognition
Health and Education Incentive
Employee Assistance Program
AFLAC insurance
Paid Family Leave
Gadabout Transportation Services, Inc. is an Equal Opportunity Employer.

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